Family Educational Rights and Privacy Acts

 

The college abides by and honors all state and federal laws pertaining to the privacy and confidentiality of your directory information and student academic records. If you choose to do so, you have the right to restrict access to specific information.
 
FERPA allows colleges to disclose your directory information without consent. If you do not want this information released, you must update your response to “May BMCC release your directory information” question within the Student Information area of the Student Wolfweb, or complete, sign, and return a Directory Exemption Request form along with a picture ID to any BMCC location.
 
Placing a directory exemption on your file will result in:
  • When you call Blue Mountain, the person answering will say “There is no information available on that person”
  • If you come for service in person, you will be asked for a photo identification to verify your identity
  • Your name will not appear on honor roll listings or in the graduation booklets
  • When employer or other individuals use the National Clearinghouse service to verify attendance or degrees, your information will not be available
The Family Educational Rights and Privacy Act of 1974 (FERPA) grants you, the student, certain rights, privileges, and protections relative to individually identifiable student educational records that are maintained by BMCC. In general students are afforded the following rights:
  • The right to inspect and review their own individual educational records.
  • The right to have some control over the disclosure of information from their own educational records (by authorizing or denying access in writing).
  • The right to file complaints of alleged failures to comply with the requirements of FERPA (with the U.S. Department of Education).
A student’s educational records (with the exception of directory information) will be released to third parties only with the written consent of the student.
 
The following information is considered “directory information”
and may be released without written permission from a student:
  • Students name(s);
  • Address;
  • Telephone number;
  • Field of study;
  • Class level;
  • Dates of attendance;
  • Degrees, honors, and awards;
  • Athletic participation (including the height and weight of team members);
  • Most recent previous educational institution attended.
Release of Records: In accord with Federal Law (The Family Education Rights and Privacy Act of 1974, as amended) “FERPA”, students may see and review all official records, files, and data pertaining to themselves with these exceptions: confidential financial information reported by the parent/guardian unless the parent/guardian has explicitly granted permission for the student’s review; and medical, psychiatric, or similar records used for treatment purposes. Access to a student’s own records will be provided as early as possible, but no longer than 45 days from the time of the student’s official request.
 
A student may challenge the content of a record that she or he considers inaccurate, misleading or in violation of the student’s privacy or other rights. If such a challenge is not resolved with the custodian of the records, the student has the right to an appeal. Further information is available in the Enrollment and Student Financial Services/Student Records Office.
 
FERPA Annual Notice to Reflect Possible Federal and State Data Collection and Use
As of January 3, 2012, the U.S. Department of Education’s FERPA regulations expand the circumstances under which your education records and personally identifiable information (PII) contained in such records — including your Social Security Number, grades, or other private information — may be accessed without your consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities (“Federal and State Authorities”) may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is “principally engaged in the provision of education,” such as early childhood education and job training, as well as any program that is administered by
an education agency or institution. Second, Federal and State Authorities may allow access to your education records and PII without your consent to researchers performing certain types of studies, in certain cases even when we object to or do not  request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive your PII, but the Authorities
need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.
 
For more information or to exercise your rights contact the associate vice president of enrollment management at 541-278-5774.
 
(Information based on the printed 2013-14 Academic Catalog)