COVID-19 Employee Resources

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Updated: 5/27/20

COVID-19 has completely changed the way BMCC operates, offers classes and services, and how we interact with each other. With all of the changes that have taken place as a result of COVID-19 social distancing measures, BMCC wants to make sure employees have the resources they need during this challenging time. This page is intended to supplement the information on our coronavirus resources page for students and the public with information relevant to BMCC employees. Thank you for your patience, grace, resilience, creativity and flexibility during this time.

Note: Information related to how we serve students and how students can access College courses and services, as well as FAQs and information regarding COVID-19, is on our main COVID-19 information page.

 

Telecommuting/Remote Work From Home

Supervisors will work with employees to determine if remote work from home is a viable option for their jobs. Employees who plan to work from home must review the Temporary Work from home Guidelines and complete/submit the agreement form to their supervisor for approval. The supervising Vice President must also sign off on the agreement, and then will submit an IT helpdesk ticket on behalf of the employee for network access from home.

Temporary Work from Home Guidelines & Agreement Form - pdf

Voicemail & Email Signatures

With BMCC now fully virtual, it is recommended you update your voicemail message and email signature to reflect this shift in service.

Access your BMCC Voicemail inbox from off-campus:

  • Dial 541-278-5977
  • Press * (star)
  • Enter the extension number of the mailbox you want to check the voicemail of
  • Enter the voicemail passcode

Suggested Voicemail Language:

“Hello, you’ve reached FIRST/LAST NAME, TITLE, at Blue Mountain Community College. In an effort to help protect the community from further spread of COVID-19, BMCC has shifted to offering service in a fully remote manner, which means only BMCC faculty and staff are allowed on campus or in center locations at this time, while the remainder of our services are offered virtually. Please leave a message and contact information, and I’ll be happy to return your call as soon as possible. Thank you, and be well.”

Suggested Email Signature Language:

In an effort to help protect the community from further spread of COVID-19, BMCC has shifted to offering only remote services. Only BMCC faculty and staff are allowed on campus and in center locations at this time, while the remainder of our services are available virtually. Please visit www.bluecc.edu/coronavirus for detailed information.

Tips for Working Remotely

15 Tips for Creating Positive Work from Home Experiences

How to Lead Remote Teams: Tips for Managers

How Managers can help support employee mental health in Crisis

Managing Emotional Stress

BMCC Employees Connected Facebook Group

Many BMCC employees are beginning to work remotely from home in an effort to respond to COVID-19 social distancing regulations and support a healthy community. We know this is a big shift for many colleagues, and recognize that working away from campus or a center location may be challenging when we’re used to such a social, team-based environment. BMCC wants to make sure that even though employees are not all physically “at work” that you still find ways to connect and stay engaged with one another (besides just Zoom meetings and email!).

As such, BMCC has created the “BMCC Employees Connected” group, connected to our primary Facebook page. “BMCC Employees Connected” is a private page intended to keep BMCC employees connected and engaged with one another. We'll post info important for employees to know, and it will also serve as a place where we can all share tips for working from home, funny stories about remote work, recipes for making use of pantry staples, and just about anything else to keep us all connected. Get creative!

To join, you must be logged into a personal Facebook account and “like” the Blue Mountain Community College Facebook page, if you haven’t already. Then, simply type BMCC Employees Connected into the search bar at the top of the page. Once you click to request to join the group, you’ll be asked a simple question to confirm that you are a current BMCC employee. Once approved, you’ll have full access to the page.

Again, we hope you’ll find this page useful in staying connected with your colleagues. If you have questions, please feel free to contact either VP of College Relations & Advancement Casey White-Zollman or Director of Marketing & Alumni Relations Anne Livingston.

COVID-19 Emergency Leave Policy

In response to changes in federal law (the Families First Coronavirus Response Act and the Emergency Paid Sick Leave Act) and Oregon law (the Oregon Family Leave Act, per administrative regulation), BMCC has issued a temporary leave policy for employees. This policy is in effect April 1, 2020, through December 31, 2020, unless specified or unless BMCC announces a continuation of this policy in writing.

This policy does not replace BMCC’s existing policies on FMLA, OFLA or sick leave, and should be read in conjunction with those policies. See Family Medical Leave Policy 03-2003-0005 as well as in Sick Leave Policies in contracts and handbooks. Questions about this policy should be directed to Human Resources.

BMCC COVID-19 Emergency Leave Policy - pdf

Families First Coronavirus Response Act Poster - pdf

 

Avoid "Zoom Bombing" & Secure Your Zoom Sessions

"Zoom Bombing" is a phenomenon where people who should not be part of your meeting crash your meeting to cause disruption. This can include sharing some very unpleasant, racist, pornographic or other imagery that can upset your participants. This typically occurs with meetings where the link is posted in a public place, but can happen other ways, too. We recommend that you make sure your browser and the zoom client are up to date.

Manage Screen Sharing:
To prevent participants from screen sharing during a call, using the host controls at the bottom, click the arrow next to Share Screen and then Advanced Sharing Options. Under “Who can share?” choose “Only Host” and close the window. You can also lock the Screen Share by default for all your meetings in your web settings.

Manage Participants:
Lock the meeting: It’s always smart to lock your front door, even when you’re inside the house. When you lock a Zoom Meeting that’s already started, no new participants can join, even if they have the meeting ID and password (if you have required one). In the meeting, click Participants at the bottom of your Zoom window. In the Participants pop-up, click the button that says Lock Meeting.

Remove unwanted or disruptive participants: From that Participants menu, you can mouse over a participant’s name, and several options will appear, including Remove. Click that to kick someone out of the meeting.

Disable video: Hosts can turn someone’s video off. This will allow hosts to block unwanted, distracting, or inappropriate gestures on video.

Mute participants: Hosts can mute/unmute individual participants or all of them at once. Hosts can block unwanted, distracting, or inappropriate noise from other participants. You can also enable “Mute Upon Entry” and uncheck “Allow participants to unmute themselves” in your settings.

Turn off file transfer: In-meeting file transfer allows people to share files through the in-meeting chat. Toggle this off to keep the chat from getting bombarded with unsolicited pics, GIFs, memes, and other content.

Turn off annotation: You and your attendees can doodle and mark up content together using annotations during screen share. You can disable the annotation feature in your Zoom settings to prevent people from writing all over the screens.

Disable private chat: Zoom has in-meeting chat for everyone or participants can message each other privately. Restrict participants’ ability to chat amongst one another while your event is going on and cut back on distractions. This is really to prevent anyone from getting unwanted messages during the meeting.

Enable Waiting Room: "Waiting Room" is a virtual staging area that stops your guests from joining until you’re ready for them. The Waiting Room is really a great way to screen who’s trying to enter your meeting and keep unwanted guests out. This setting is enabled when scheduling a meeting and before it starts.

Manage Recordings:
You can further secure recordings by password-protecting them or restricting download access. You can also manage your recording settings to only record the “Active speaker and shared screen” excluding the gallery view. You can also uncheck “Display participants names” and in the recording.

Resources: 

Reporting Zoom Incidents

If you encounter individuals accessing your Zoom meeting, please email helpdesk@bluecc.edu with the following information:

  • Incident date & time
  • Zoom meeting name and ID
  • Individuals names

 

Messages to Employees

May 26, 2020 - Reductions In Force

May 14, 2020 - Counties approved for Phase I reopening 

May 13, 2020 - 2020-2021 Budget Reductions - First Round

April 30, 2020 - Budget Update from the President

April 22, 2020 - Virtual Fireside Chats with the President

April 22, 2020 - Vice President of Student Affairs position frozen

April 17, 2020 - Commencement Re-imagined

April 14, 2020 - Corrections Education

April 3, 2020 - Thank You Message to Employees from the President

March 26, 2020 - Telecommuting Information

March 18, 2020 - COVID-19 Update Message to Employees from the President

March 13, 2020 - Message to Students & Employees from the President