Board-Staff Relationships

 

Policy III. A. - President's Job Description

The President is the chief executive officer of the College.  The President is the Board's single official link with the operating organization.  The President is accountable to the Board as a body.  The Board will instruct the President through written policies delegating to the President the authority to implement them.  The President's performance will be considered synonymous with the organizational performance of the College as a whole.

The President's responsibilities can be stated as performance in two areas:

  1. Organizational accomplishment of the Board's policies regarding Ends.


  2. Organizational operation within the boundaries established in Board policies regarding Executive Limitations.

Adopted 5/19/99

Revised 06/06/07

Policy III. B. - Delegation to the President

All Board authority over College employees is delegated to the President.  The Board considers all authority over and accountability of employees to be the responsibility of the President.

  1. The Board directs the President to achieve certain results, for certain recipients, at a certain cost through the establishment of Ends policies.  The Board limits the latitude that the President may exercise in practices, methods, conduct, and other "means" through establishment of Executive Limitations policies.
  2. As long as the President uses any reasonable interpretation of the Board's Ends and Executive Limitations policies, the President is authorized to establish all administrative policies and procedures, make all decisions, take all actions, establish all practices, and develop all activities.
  3. The Board may change its Ends and Executive Limitations policies thereby shifting the boundary between Board and President domains.  By so doing, the Board changes the latitude of choice given to the President.  As long as any particular delegation is in place, the Board and its members will respect and support the President's choices.  The Board is not prevented from obtaining information in the delegated areas except where confidentiality prohibits.
  4. Only those decisions of the Board acting as a body are binding upon the President.
    1. Decisions or instructions of individual Board members, officers, or committees are not binding on the President except in rare instances when the Board has specifically authorized such exercise of authority.
    2. If Board members or committees request information or assistance without Board authorization, the President can refuse such requests that require, in the President's judgment, a material amount of employee time or funds or that are disruptive.
  5. If the President deems that a waiver of a Board policy is in the best interest of the College, the President shall apply to the Board for one.

Adopted 5/19/99 Revised 06/06/07

Policy III. C. - Monitoring Presidential Performance

Monitoring executive performance is synonymous with monitoring organizational performance with reference to Board policies regarding Ends and Executive Limitations. The Board will monitor performance to ensure policy compliance, including accomplishments of Ends. The Board may informally or formally evaluate the President’s performance based on monitoring data.

  1. The purpose of monitoring is to determine the degree to which Board policies are being fulfilled. Information not dealing with the degree to which Board policies are being fulfilled will not be considered. Monitoring will be done in a way that permits the Board to use most of its time creating the future rather than reviewing the past.
  2. A given policy may be monitored in one or more of three ways:
    1. INTERNAL REPORTS—Disclosure of compliance information to the Board by the President. Internal reports include:
      • Institutional data collection
      • Community surveys
      • Placement data
      • Assessment of student learning
      • Financial reports
      • Data on service to constituents
      • Goal achievement data
    2. EXTERNAL REPORTS—Disclosure of compliance information by an external auditor or other persons or entities external to the institution.  External reports include:                                  
      • Audit reports
      • Licensing examination results
      • Accreditation reports
      • Transfer data
    3. DIRECT BOARD INSPECTION—Discovery of compliance information by a Board member, a committee, or the Board as a whole.  This discovery is a Board-directed inspection of documents, activities, or circumstances to test policy compliance.
  3. Any policy can be monitored by any method at any time.  For regular monitoring, however, the Board will classify each Ends and each Executive Limitations policy according to frequency and method to be applied.

Adopted 5/19/99 Revised 06/06/07