Total Withdraw and Return of Title IV Aid Policy


Federal regulations require the college to have a fair and equitable refund policy for students receiving financial aid who officially or unofficially withdraw from all classes. See the Blue Mountain Community College Schedule of Classes for the institution's refund policy. Withdrawing (or stopping attendance) may result in financial debt for you and may also make you ineligible for future financial aid (including loans). We strongly urge students to consult with an academic advisor to assist them in making this decision.

Financial Consequences of Withdrawal or Passing No Classes

Federal regulations assume that financial aid is earned over the course of a term by attending and participating in classes. Students cannot earn all of their funds unless they maintain attendance and class participation for more than 60 percent of the term. This calculation counts all calendar days including the first and last day of each term, weekends and holidays. Indicators of non-attendance and participation in classes are defined at BMCC as NCA and W-withdraws. If students received a grade of NCA and their instructor has submitted a last date of attendance PRIOR to the date aid is disbursed for the term aid will be adjusted to include only those courses for which the student earned a grade of A,B,C,D,F, W, INC.

Attendance summaries for the 2007-2008 award year

Students must attend and participate in classes through the dates listed below:

Calendar Days
Date no refund due
Summer 07 - 6 wk term
July, 18, 2007
July 19, 2007
Summer 07 - 10 wk term
August 4, 2007
August 5, 2007
Fall 07
November 7, 2007
November 8, 2007
Winter 08
February 20, 2008
February 21, 2008
Spring 07
May 14, 2008
May 15, 2008

The portion of financial aid grants and loans funded, excluding Federal Work Study, which must be returned to the financial aid accounts will be based on your:

  • Date of withdrawal as determined by the college based on one of the following:
    • The date the student completes and returns the add/drop form, or
    • A date documented by the college (for NCA grades thsi would be the last date of attendance submitted by the instructor).

Percentage of the enrollment period earned: Divide the number of days attended by the number of days in the term (including weekends and holidays).

Calculation of the portion of financial aid earned up to the 60 percent point in time: Subtract the percentage earned from 100 to determine the percentage unearned.

If withdrawal occurs after the 60 percent date, students will have earned all of the financial aid received and no refund will be required.

Multiply the total federal financial aid by the calculated percentage unearned. This reflects the total amount of unearned federal aid.

Subtract the unearned amount of institutional costs from the total amount of unearned aid, and this will equal the amount of federal financial aid you will be responsible for repaying.

Students will be notified in writing showing that portion of unearned aid the school will refund from institutional costs and the portion the student will be responsible to repay.

Students have 30 days from the date of their bill to:

  • Pay in full the amount shown, or
  • Make written payment arrangements with the Business Office to repay the amount in full within no more than 2 years.

Should a student fail to pay the amount shown, or if they make payment arrangements but do not make their payments as scheduled, the balance will be turned over to FSA collections.

Unearned financial aid will be applied in the following order:

  1. Federal Unsubsidized Stafford Loan*
  2. Federal Subsidized Stafford Loan*
  3. Federal Perkins Loan*
  4. Federal PLUS Loan*
  5. Federal Pell Grant**
  6. Federal Supplemental Educational Opportunity Grant**
  7. Other**

*Student repayment according to terms of the loan

**No more than fifty percent of the amount received by the student

Policies are applied to all students receiving Title IV (Federal Student Aid) funds.

Financial Consequences of Financial Aid Overpayments

A Financial Aid Overpayment may occur as a result of one or more of the following:

  • Additional resources, such as scholarships, tuition waivers, agency benefits, or third party payments; OR
  • Due to grades of NCA with last dates of attendance prior to the date aid is disbursed to the student; OR
  • Total withdraw from all courses after aid was disbursed.